About Digital PieDigital Pie is a digital marketing and technology company based in New Zealand with an operations office in Angeles City. Our Philippines team supports a wide range of administrative, development, and marketing functions for our international clients.
Role DescriptionDigital Pie is looking for a Finance & Operations Administrator to join our team in our Angeles City office. This role is responsible for keeping the day-to-day financial and administrative operations of the business running smoothly.
You will work closely with management and oversee a Junior Administrator, helping ensure the company’s financial records, invoicing, payroll, and administrative processes are accurate and well organized.
Key ResponsibilitiesFinance & Accounting
Manage day-to-day financial records using QuickBooks (Philippines entity) and Xero (New Zealand entity)Issue client invoices and monitor outstanding paymentsPerform bank reconciliationsProcess payroll for Philippines staffMaintain organized and accurate financial records
Note: Annual financial statements and tax filings are handled by external accountants in both New Zealand and the Philippines.
Accounts Receivable
Monitor outstanding invoices and follow up overdue paymentsCommunicate with clients regarding payment issuesContact customers in New Zealand by phone when required to resolve late payments
Compliance & Administration
Ensure the Philippines entity remains compliant with required filings and documentationCoordinate with the company’s accountants when requiredMaintain financial and company records
Operations Support
Ensure all billable services are invoiced correctlyAssist with maintaining internal systems and administrative processesSupport the day-to-day operations of the office
HR & Team Support
Assist with recruitment including arranging interviewsEnsure annual staff reviews are scheduled and completedSupport general HR administrationSupervise and assist our Junior Administrator
Requirements
Mid to senior level experience in finance, accounting, or administrationExperience with QuickBooksExperience with Xero (important)Experience managing payrollStrong organizational and administrative skillsHigh level of IT literacyAbility to work independently and maintain accurate records
Salary: 50,000 PHPCompany Address: 6th Floor, eNtec 2, Teresita Ave. Corner Plaridel, Nepo Center, Sto. Rosario, Angeles City, PampangaOffice Hours: 8:00 AM – 5:00 PM (1 hour lunch break)
